Our Privacy Policy was posted on 21 November 2013 and last updated on 24 May 2018.
This Privacy Policy governs the privacy terms of our website, located at https://ebn.eu, and the tools we provide you (the "Website" or the "Service"). Any capitalized terms not defined in our Privacy Policy, have the meaning as specified in our Terms of Use accessible at https://ebn.eu/terms-and-conditions
EBN aisbl (or the European Business and Innovation Centre Network) (“EBN” or “we”) is an association having its registered office at Avenue de Tervuren 168, Bt 25, Brussels B-1150, Belgium and registered in the Crossroads Bank for Enterprises under registration number 0426.938.768.
As a Data Controller, we respect your right to privacy and will only process personal information you provide to us in accordance with applicable data protection laws and as described in this Privacy Policy. Applicable data protection laws include (i) the General Data Protection Regulation (Regulation 2016/679) (“GDPR”); and (ii) all other existing or new applicable laws relating to or impacting on the processing of information of a living person and privacy.
Our Website follows all legal requirements to protect your privacy. Our Privacy Policy is a legal statement that explains how we may collect information from you, how we may store and share your information, and provides you with details about your rights relating to the peronal information we hold about you. You will see terms in our Privacy Policy that are capitalized. These terms have meanings as described in the Definitions section below.
We collect several different types of information for various purposes to provide and improve our Service to you.
EBN Members
When you access and browse the Site, including when you submit personal information to us through data entry fields, we may collect personally identifiable information from or about you, including but not limited to: Email address, name, address, State, Province, ZIP/Postal code, city, Cookies and Usage Data.
Mailing List Subscribers
While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to: Email address and Name.
In general, we use the collected data for various purposes:
a) To provide and maintain our Service;
b) To notify you about changes to our Service;
c) To allow you to participate in interactive features of our Service when you choose to do so;
d) To provide customer or member support;
e) To gather analysis or valuable information so that we can improve our Service;
f) To monitor the usage of our Service;
g) To better understand patterns relating to Site usage, through Cookies, so that we may further improve upon or products, services and Site offering. For more information on the cookies we deploy on this Site, we refer to the Cookies section later in this document;
h) To detect, prevent and address technical issues;
i) To provide you with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless you have opted not to receive such information
With regards to some specific Data Subjects, we may use the collected data for the following:
EBN Members
We may use your Personal Data to contact you with newsletters, marketing or promotional materials and other information that may be of interest to you. You may opt out of receiving any, or all, of these communications from us by following the unsubscribe link or instructions provided in any email we send.
We may also use your Personal Data for the administration of EBN members in general, to contact you with statutory information regarding your organisation’s membership of EBN, for example, invitation to the General Assembly, voting forms for the EBN Board of Directors, links to the annual questionnaire etc. You will continue to receive this information while you are employed by a member of EBN.
Mailing List Subscribers
We may use your Personal Data to contact you with newsletters, marketing or promotional materials and other information that may be of interest to you. You may opt out of receiving any, or all, of these communications from us by following the unsubscribe link or instructions provided in any email we send.
Consent for electronic communications
Subject to obtaining your prior consent in a specific way, we may process your personal electronic contact data, i.e. your e-mail address to provide you with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless you have opted not to receive such information.
Performance of the contract
We process your personal information for the purposes mentioned above insofar the processing is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract, in particular to provide and maintain our Service; notify you about changes to our Service; allow you to participate in interactive features of the Website; and provide customer support. As an EBN Member we may process your personal information for the purpose mentioned above of administration of the members of EBN and communications for formal meetigns.
Legitimate Interest
We process your personal information for the purposes mentioned above insofar the process is necessary for the realisation of the legitimate interests of EBN to conduct its business and to further improve upon its product and service offering. In particular for the Cookies that do not require consent; for direct marketing communications to its members and Users. To this end, EBN strives to maintain a fair balance between the need to process data and the preservation of your rights and freedoms, including the protection of your privacy.
Legal obligation
We may process your personal information for the purposes mentioned above insofar the process is necessary for compliance with a legal obligation, in particular the Board Members management and voting procedures that follow from our obligation to adhere to the principles to establish a board.
We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
We will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer time periods.
Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.
We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organisation or a country unless there are adequate controls in place including the security of your data and other personal information.
We will not disclose, sell or rent your personal data to any third party, except as described in this privacy policy.
We may share personal data with affiliates or third parties who perform data processing activities on our behalf, only insofar as this is necessary. As far as these service providers are acting as data processor, on our behalf, we do not authorize them to use or disclose the data in any way except as specified in this privacy policy. We require that these data processors appropriately safeguard the privacy and security of the personal data they process on our behalf.
We may disclose your personal information for the following:
Business Transaction
If we are involved in a merger, acquisition or asset sale, your Personal Data may be transferred. We will provide notice before your Personal Data is transferred and becomes subject to a different Privacy Policy.
Disclosure for Law Enforcement
Under certain circumstances, we may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
Payments
We may provide paid products and/or services within the Service. In that case, we use third-party services for payment processing (e.g. payment processors).
We will not store or collect your payment card details. That information is provided directly to our third-party payment processors whose use of your personal information is governed by their Privacy Policy. These payment processors adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, Mastercard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of payment information.
The payment processors we work with are:
HiPay. Their Privacy Policy can be viewed at https://hipay.com/en/terms
Eventbrite. Their privacy policy can be viewed at https://www.eventbrite.com/support/articles/en_US/Troubleshooting/eventbrite-privacy-policy?lg=en_US
Weezevent. Their privacy policy can be viewed at https://weezevent.com/fr/securite/
Whenever made possible, you can update your Personal Data directly within your account settings section. If you are unable to change your Personal Data, please contact us to make the required changes.
For all the purposes defined here above, and within the limits provided by applicable data protection laws, you have the rights as a Data Subject. EBN wants you to be aware of these rights, namely:
Where we process your data for our legitimate interests, you have the right to object to the processing of your data. However, according to our legitimate interests, we may continue to process your data after a careful balancing of your interests with the ones of EBN.
If you wish to exercise your rights as mentioned above, please contact us. This can be done by sending a request with a copy of your ID card (passport or othe proof of identity) at info@ebn.eu or in writing to The CEO, EBN, Avenue de Tervuren 168, Bt 25, B-1150 Brussels.
The security of your data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security. We do however take appropriate technical and organisational measures to safeguard and protect your Personal Data, against unauthorized or unlawful processing and against accidental destruction, loss, access, misuses, damage and any other unlawful forms of processing of the personal data in our possession.
Our Service may contain links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
Our Service does not address anyone under the age of 18 ("Children").
We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Children has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.
Tracking & Cookies Data
We use cookies and similar tracking technologies to track the activity on our Service and hold certain information.
Cookies are files with small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyse our Service.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.
Examples of Cookies we use: session cookies (we use these cookies to operate our Service) and preference cookies (we use these cookies to remember your preferences and various settings).
We may use third-party Service Providers to monitor and analyse the use of our Service.
Google Analytics
Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network.
You can opt-out of having made your activity on the Service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js, and dc.js) from sharing information with Google Analytics about visits activity.
For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: http://www.google.com/intl/en/policies/privacy/
Usage Data
We may also collect information how the Service is accessed and used ("Usage Data"). This Usage Data may include information such as your computer's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.
We will let you know via email and/or a prominent notice on our Service, prior to the change becoming effective and update the "effective date" at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
If you have any questions about this Privacy Policy, please contact us by using the contact information we provided on our Contact page - https://ebn.eu/contact-us.